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Administrative Assistant of Career Services ( 20 hours a week, 10 mo. a year)
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Basic Position Description:
Performs and/or oversees a variety of associated administrative, fiscal, staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as database management, and/or specified information gathering for projects and tasks. Coordinates and may facilitate meetings, program functions, and/or special events, as appropriate. Trains and oversees student workers. This person may coordinate specified administrative activities and reporting.

This Position reports to the Director of Career Planning and Placement as well as the Academic Counselor and has no supervisory responsibilities.

Duties & Responsibilities:
Oversees and/or performs a range of diverse administrative activities for the department, serves as a central point liaison with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning the department. Utilizes knowledge and understanding of underlying operational issues to create, compose, and edit technical and/or administrative correspondence and documentation. Assists in administrative problem solving, program/project planning, development, and execution of stated goals and objectives. Researches information, compiles statistics, and gathers and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources. Monitors, reconciles, and assists with fiscal administration for the department, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing; may assist with fiscal planning, including participating in seeking alternate sources of funding. Provides and/or oversees support activities for the department such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments. Provides administrative assistance with faculty and/or staff searches, as appropriate, preparing applicant acknowledgements and interview documents, coordinating interview logistics, and coordinating search documentation. Schedules appointments and maintains calendars; schedules, coordinates and facilitates meetings, facilities usage, events, and/or travel arrangements, as required. Establishes, updates and maintains department files, inventories, and records; implements and maintains data management systems, as required. Leads and guides the work of student employees as appropriate; may participate in hiring decisions and performance appraisals. Performs miscellaneous job-related duties as assigned. This position requires standing, sitting, walking, lifting, reaching, talking, hearing, seeing, learning, problem solving, and interacting with others throughout the workday. Must be able to get along with co-workers and the public. Regular attendance is essential.

Minimum Qualifications:
General:
Ability to gather data, compile information, and prepare reports, records maintenance skills, knowledge of computerized information systems, skill in organizing resources and establishing priorities, Ability to communicate effectively, both orally and in writing, knowledge of general accounting principles, ability to analyze and solve problems, demonstrated ability to maintain confidentiality, ability to supervise and train assigned staff, database management skills, ability to make administrative/procedural decisions and judgments, skill in the use of personal computers and related software applications, ability to create, compose, and edit written materials, knowledge of computerized information systems, frequently organizing resources and participating in planning in areas of complex projects, operations and/or events for the department, using independent judgment in problem solving of complex operating issues, serving as primary administrative and operational liaison with internal and external department/agencies, supervising and training support staff.

Educational:
Bachelorís degree preferred, 2 years of experience that is directly related to the duties and responsibilities specified.

Skills, Mental Demands, Physical Demands, Visual Demands:
Have computer proficiency. Basic mathematics and accounting knowledge is necessary. Excellent oral and written command of the English language is required. Ability to compose, proofread and edit correspondence. Possess excellent organizational skills. Exercise confidentiality, good judgment and discernment. Service oriented and able to interface with many people is mandatory. Multitasked in an environment with many distractions is a must. Able to lift, pull, push, grasp and bend while lifting up to 30lbs. Repetitive motions on a keyboard, and looking at a computer monitor for an extended duration of time is required. Reading and comprehending correspondence is imperative.

Working Environment:
Indoors are comfortable with some distractions. Outdoors vary on date, time & location.
Additional Requirements:
A demonstrated commitment to the doctrinal position of TMC & S and a continuous exhibition of a desire to minister and serve others in varied capacities.

Demonstrated ability to establish and maintain effective working relationships with staff, faculty, vendors, students, &/or community members of diverse academic, socio-economic, cultural, & ethnic backgrounds.



Compensation & Benefits:
Compensation is commensurate with qualifications & experience.

Application Procedures:
Completed application form from The Masterís College. This can be obtain by contacting:

The Masterís College and Seminary
Human Resources Department
21726 Placerita Canyon Road ē Santa Clarita, California ē 91321-1200
(800) 568-6248 ē (661) 362-2844 ē FAX (661) 362-2717


Selection Process:
All applications will be reviewed by the Human Resources department. Selected candidates will be invited for a personal interview at The Masterís College. Any expense incurred in connection with these interviews will be the responsibility of the candidates.

Application Procedures:
All documents included in your application remain the sole property of The Masterís College and will not be returned. Your file for this opening will not be considered unless all requested items are submitted and are complete.

If, because of a disability, you need special services or facilities in order to apply or interview for this opening please contact the Human Resources department.

Minimum Conditions for Beginning Employment:
Prior to beginning employment, in accordance with The Masterís College policy and/or under federal or state law, all employees must:

1. Sign and return an offer of ďAt WillĒ employment.

2. Present verification of their identity and authorization to work in the United States.

The Masterís College & Seminary does not discriminate on the basis of race, color, national origin, ancestry, gender, age, marital status, veteran status or prior military service, medical condition, or any physical or mental disability. We are committed to practicing principles of equal employment opportunity and diversity based upon sovereign Biblical principles.



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